Privacy & Cookies Notice

1. Data Controller

The data controller is the Provider, acting as a natural person.

Contact: admin@mywine.site

2. Categories of Personal Data

The App processes the following categories of personal data:

• Account data
  • Username
  • Encrypted password
• Usage and activity data
  • Actions performed in the App (e.g. adding or modifying wines)
• Cellar and preference data (voluntarily provided)
  • Owned bottles
  • Quantities
  • Storage locations
  • Personal notes
• Images
  • Wine label photographs uploaded by users
• Technical data
  • Session cookies required for login
  • Basic technical logs for security and functionality

3. Purposes and Legal Basis

Personal data is processed for the following purposes:

(*) Personal data (such as wine label images and wine-related metadata) is processed only when explicitly requested by the user, for example by clicking on an AI-related function.

4. Cookies

The App uses strictly necessary cookies to:

• Manage user sessions
• Enable secure login

No profiling or advertising cookies are used.

5. AI Services and Data Processing

Certain AI features are provided using services from OpenAI (platform.openai.com).

This may involve processing:

• Wine label images
• Wine-related metadata

Data is processed solely to provide the requested functionality and not for independent profiling of users.

6. Data Storage and Location

• The App is hosted in Switzerland
• Some data may be processed by AI service providers located outside Switzerland or the EU
• Where required, appropriate safeguards (such as standard contractual clauses) are applied

7. Data Retention

• Account and cellar data are stored for as long as the account remains active unless a longer period is required by law
• Wine label images are stored permanently unless deleted by the user
• Users may request deletion of their account and personal data at any time

8. Data Sharing

Personal data is:

• Not sold
• Not shared for marketing
• Shared only with service providers strictly necessary for operation of the App

9. User Rights

Users have the right to:

• Access their data
• Rectify inaccurate data
• Request deletion
• Restrict processing
• Data portability
• Lodge a complaint with a supervisory authority

Requests may be sent to: admin@mywine.site

Requests for data subject access and other rights will be responded without undue delay and within one month of receipt.

10. Security

Security measures such as encryption, access controls, and regular reviews are implemented to safeguard personal data. However, no system can be guaranteed to be completely secure.

11. Changes to This Notice

This Privacy & Cookie Notice may be updated. Users will be informed of material changes.